Under My Contacts, choose the contacts folder for the shared contacts list.This post is a Step by Step Guide to Install Exchange Server 2016. If you have permissions to a shared mailbox, the shared contact list associated with the shared mailbox is automatically added to your My Contacts list. Open a shared contact list associated with a shared mailbox In the Folder pane, under My Calendars, select the shared calendar. If you have permissions to a shared mailbox, the shared calendar associated with the shared mailbox is automatically added to your My Calendars list. Open a shared calendar associated with a shared mailbox If the shared mailbox doesn't automatically appear, you might need to restart Outlook to see it. NOTE: If your admin only recently provided you access to a shared mailbox, it may take a short time before the shared mailbox will automatically appear in your Outlook profile. If you have permissions to a shared mailbox, the shared mailbox will automatically display in your Folder pane in Outlook.
And if you want to open a shared mailbox using Outlook on the web or Outlook Web App instead of Outlook. It's the admin who can create a shared mailbox and add you to the group of users before you can use it. It allows people in the group-based on their individual permissions-to access shared contacts and a shared calendar associated with the shared mailbox.Īfter you decide a shared mailbox would be a great team asset, contact the admin in your organization. It makes it easy for a specific group of people to monitor and send email from a public email alias like or allows a person in the group to reply to a message sent to the shared mailbox, and that reply will appear to be from the shared mailbox, not the mailbox of the individual user. Other advantages to a shared mailbox include: If you want to open a shared mailbox using Outlook on the web or Outlook Web App instead of Outlook.Ī shared mailbox can provide a convenient way for people in a group to communicate. Only admins can create a shared mailbox and give users permissions to the shared mailbox. NOTE: A Microsoft Exchange Server account is required to use this feature. The shared mailbox is automatically available in the Folder pane in Outlook.
With the right permissions, any person in a group can access a shared mailbox that appears in their address book. Modified on: Wed, 14 Mar, 2018 at 6:16 PMĪ shared mailbox can be a practical solution for any business with groups of people working from different locations.
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